Privacy Policy

PERSONAL INFORMATION WE COLLECT

Visitors may browse our website anonymously. We collect personal information only when you voluntarily submit it. This includes:​

• Appointment requests

• Contact forms

• New patient intake forms

• Medical history submissions

• Payment or financing forms

• Online inquiries or surveys

• Information shared through integrated tools such as maps, analytics, patient portals, and future digital services

This may include your name, email, phone number, address, date of birth, insurance details, and medical information.

All health-related information is protected under HIPAA, federal law, and Arizona state regulations.

 

NON-PERSONAL INFORMATION

We may automatically collect non-personal information such as:

• Browser type and version

• Device type

• Operating system

• IP address

• Internet service provider

• General usage patterns

 

This data helps improve the website’s performance and functionality.

 

COOKIES & TRACKING TECHNOLOGIES

Our website may use cookies to improve performance, store preferences, and analyze traffic.

You may disable cookies in your browser settings. Some site features may not work properly if cookies are disabled.

 

HOW WE USE YOUR INFORMATION

Ultra-Smile Dentistry may use collected information for:

 

a. Appointment Processing & Patient Care

To schedule visits, manage treatment plans, verify insurance, and provide dental care.

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b. Payments & Transactions

To process authorized payments. We do not store full financial data.

 

c. Patient Communication

To send appointment reminders, treatment updates, billing notices, and HIPAA-compliant reactivation reminders.

 

d. Website Improvement

To analyze usage patterns and optimize user experience.

 

e. Reviews & Testimonials

To collect and manage ratings and patient feedback through secure third-party tools.

 

f. Promotions, Surveys & Education

If you opt in, we may send promotions, health tips, or practice announcements.

 

PROTECTION OF YOUR INFORMATION

We use administrative, physical, and technical safeguards to protect personal data, including:

• Encryption

• Secure servers

• Access restrictions

• Staff HIPAA training

• Use of reputable third-party vendors

• Regular system monitoring

 

Financial transactions comply with U.S. banking standards. Sensitive information is not stored longer than necessary.

 

SHARING OF INFORMATION

We do not sell or trade personal information.

We may share data only when necessary to:

• Process payments or insurance

• Provide dental treatment

• Maintain practice operations

• Comply with legal requirements

• Protect patients, staff, or rights

 

Vendors assisting with operations must follow HIPAA-level privacy and security standards.

 

SMS Communications:

No mobile information will be shared with third parties for marketing or promotional purposes. SMS opt-in and consent data will not be shared with any external entity.

 

 

ELECTRONIC COMMUNICATIONS & NEWSLETTERS

If you opt in, you may receive:

• Appointment reminders

• Practice news

• Health tips

• Promotions and newsletters

 

You may unsubscribe at any time.

Transactional emails related to care or billing may still be sent.

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THIRD-PARTY WEBSITES & SERVICES

Our site may link to or integrate with:

• Payment processors

• GPS services

• Insurance portals

• Dental suppliers

• Financing platforms

• Educational resources

 

These third parties have their own privacy policies. Ultra-Smile Dentistry is not responsible for external practices.

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CHILDREN’S PRIVACY

We do not knowingly collect information from children without parental consent. If you believe information was collected improperly, contact us so we can remove it.

 

CHANGES TO THIS PRIVACY POLICY

We may update this Privacy Policy at any time. The latest version will always appear on this page.

Continued use of the website indicates acceptance of any updates.

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ACCEPTANCE OF THESE TERMS

By using this website, you agree to this Privacy Policy.

If you do not agree, please discontinue use of the site.

 

CONTACT US

If you have any questions about this Privacy Policy, please contact:

 

Ultra-Smile Dentistry

Mesa, Arizona

Phone: (480) 830-3138

Website: www.ultrasmileaz.com